Give Your Front Desk Fewer Steps Between Flight and Invoice
A school product catalog, configurable invoice shortcuts, and clearer close-out steps help staff handle routine charges with less repeated entry.
The flight is finished, the next customer is waiting, and the invoice needs one more familiar charge. Re-entering the same description and price every time is a small task that adds up over a busy day.
Our latest Billing updates give schools a product catalog and configurable invoice shortcuts, along with clearer steps for reviewing and closing an invoice. They build on the Billing dashboard and invoice-history improvements we introduced earlier.
Put your common charges within reach
The Inventory area lets authorized school staff create and maintain the products and services they regularly bill. Each entry can have a name, description, price, tax or fee percentage, and a choice to appear as a quick-add item.
A school might use those entries for a headset rental, landing fee, or another recurring charge. Mark the items your front desk reaches for most often, and dedicated buttons make them available in the invoice's Add Invoice Items area.
The regular product selector and manual line entry remain useful for less common situations. Your team can organize the shortcuts around the school's actual routine while keeping room for charges that need an individual description.
In this area, Inventory means the school's billing product catalog. It is a place to manage billable items and their details; it does not track how many physical units are on a shelf.
Review the flight without losing the invoice
Flight details use a more compact presentation on the invoice and close-out pages. Staff can review the recorded aircraft and instruction information with less page space between the details they need.
The layout also separates frequent-item shortcuts, product-based additions, and manual entries more clearly. That makes the next action easier to find whether the invoice is a routine flight or needs several different charges.
Saved invoice lines retain their own details. Updating a catalog product later does not silently rewrite an earlier invoice, so the record still reflects the item that was billed at the time.
Make the final check a clear step
Cash close-out now provides a review step: save the amount tendered, see the calculated change, and then confirm the invoice. That gives the operator a chance to catch a mistyped amount before finishing.
Check payments have a defined close action, and the external-terminal option more clearly describes recording a payment taken through the school's separate point-of-sale equipment. Account payments show the relevant balance information, including a warning when the resulting balance needs attention.
These are tools for recording and closing the invoice through the supported school workflow. Integrated online invoice payment processing is not part of this update.
Set up for the way your school works
School Billing is part of the Pro offering, with access also governed by each staff member's assigned permissions. A useful first step is to choose a small set of frequently used products, check their descriptions and prices, and let the team try those shortcuts before adding more.
Explore the complete product-update series for more of the latest school tools.
Take the next step toward a simpler front desk
Create your school administrator account, then explore Pro and join the early-bird list to learn how Billing and the other school operations tools can fit your day.